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Project Coordinator

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Full Time

Monday –  Friday

 

Benefits

Health

Dental

Vision

Short Term Disability

Long Term Disability

Life Insurance

PTO

401(k)

Parental Leave

The role is responsible for supporting the Sales department with the supervision of administration and customer service and will be central to analyzing, forecasting and driving all sales order processes start to finish, starting with creation of product briefs to ensuring timely delivery of product to clients.

Working to support a small team, the Sales Project Coordinator must have very strong background in managing projects and customer service. The role entails cultivating and maintaining excellent business relationships with internal and external customers, while identifying issues, analyzing information and developing conceptual solutions to complex challenges.

This is not a Sales Position.

Responsibilities

Project Management

  • Define the scope of the client project in collaboration with senior management and other internal stakeholders.
  • Create a detail plan which identifies and sequences the activities needed to successfully complete the project.
  • Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
  • Ensure that all project related personnel receive an appropriate orientation as to scope and deliverables of the project.
  • Become the administration and customer service lead on the Customer Relationship Management System.

Customer Service

  • Establish and maintain relationship with a small volume of clients to be assigned.
  • Effectively communicate and collaborate with internal personnel regarding the Finished Good BOM including any adjustments.
  • Maintain high level of personalized customer service always while setting customer/client expectations.
  • Responsibility for answering customer queries and complaints and dealing with them effectively.
  • Regular liaison with internal departments and external customers to ensure that support is as required/expected.
  • Communicate appropriate project information with internal departments, sales staff and clients to ensure timely delivery of projects.

Data Analysis and Process Improvement

  • Assess and improve the sales order and customer service processes.
  • Analyze and report on sales order trends and utilize the information appropriately.
  • Assess and improve the sales order and customer service daily and monthly reporting.
  • Produce action plans and suggestions on the back of all data analysis and push them through the business.

Sales Administration

  • Maintain and update price lists and discounts against customer accounts in the company’s ERP system.
  • Raise quotations in accordance with company procedures/guidelines.
  • Provide administrative decision-making and support to sales staff
  • Work closely with the team to cover and assist in the entry of sales orders, acknowledgments and date changes.
  • Ensure all project information is appropriately documented and secured.
  • Any other special tasks, assignments or projects as requested by the company.

Requirements

Required Skills/Abilities
  • Excellent written, verbal and interpersonal communication skills
  • Exceptional and professional customer service skills with strong sense of ownership
  • Strong experience analyzing sales data and problem-solving skills
  • Prioritize multiple responsibilities and manage deadlines accordingly
  • Team player, but can excel independently in a fast-paced environment
  • Acute attention to detail and high level of organization and accuracy
  • Ability to work under pressure with no supervision to meet tight deadlines
  • Effectively communicate with customers, clients and all members of organization
  • People management skills (evidence of supporting people in a sales environment)
  • Adapt quickly to changing policies and procedures
  • Proficient with Microsoft Office, specifically Excel
Required Education and Experience
  • Bachelor’s Degree in Project Management, Business Administration or Communications
  • 1-3 years of experience in Sales/Customer Service environment
Preferred Education and Experience
  • 3-5 years of experience in Sales/Customer Service environment
  • 2 years of experience in Project Coordination

Additional Information

EEO Statement

Bell International Laboratories provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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