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Front Desk Admin Assistant

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JOB TYPE

Full Time

 

HOURS

Monday – Friday

 

BENEFITS

Health

Dental

Vision

PTO

Short Term Disability

Long Term Disability

Sick Leave

Parental Leave

401(k)

As the Front Desk Administrative Assistant, you play a pivotal role in supporting Bell and/or Manager through a variety of administrative, clerical, and receptionist duties. Your role is crucial in projecting a professional image of our company, both in person and over the phone. The Assistant plays a key role in the daily operations of our office, contributing to a welcoming and efficient environment.

Responsibilities

  • Serve as the first point of contact for our office, efficiently managing phone calls and directing them to appropriate staff members, while handling general inquiries with ease.
  • Welcome and verify visitors, ensuring a seamless entry process and being attentive to scheduled guests and daily events.
  • Greet clients and visitors warmly, facilitating the use of our iPad visitor login system.
  • Utilize Microsoft Office suite (Word, Excel, Outlook) to create and modify documents, contributing to the smooth operation of our office.
  • Execute general clerical tasks, including photocopying, faxing, mailing, and filing, maintaining both digital and physical records with meticulous care.
  • Responsible for the receipt and distribution of parcels from couriers like UPS, FedEx, and others.
  • Oversee office supply inventory, placing orders as needed to ensure the office is well-stocked and functional.
  • Assist in the preparation and clean-up of conference rooms, ensuring a professional environment for meetings.
  • Coordinate and set up meetings and conferences, demonstrating strong organizational skills.
  • Support various departments with project-based work, especially during critical times like board meeting preparations or special events.
  • Maintain kitchen and breakroom areas, ensuring supplies are stocked and spaces are organized and clean.
  • Plan and coordinate company-wide events, including managing food catering and organizing lunches for various events and departments, ensuring each event is memorable and runs smoothly.
  • Act as a liaison for resolving issues related to printers and copiers with external vendors.
  • Guide staff in utilizing internal mail routing, shipping, and special postal services.
  • Take on additional duties and projects as needed, showing flexibility and a commitment to the company’s needs.

Requirements

Required Skills/Abilities
  • Exceptional communication skills, both written and verbal, with an emphasis on professional and courteous interaction.
  • Outstanding customer service orientation, ready to exceed expectations.
  • Meticulous attention to detail and superb organizational capabilities.
  • A proactive approach to work, with the ability to self-motivate and prioritize tasks effectively under pressure.
  • Ability to be resourceful and proactive when issues arise.
  • Proficiency in Microsoft Office and familiar with standard telephone protocols.
  • Adaptability to swiftly changing policies and procedures, maintaining efficiency.
Education and Experience
  • Mandatory: High School Diploma
  • Desirable: Associate degree or Bachelor degree and 1-3 years of administrative experience.
Physical Requirements
  • This role requires prolonged periods of sitting and extensive use of a computer.
  • Occasional lifting of items weighing up to 15 pounds.
  • Ability to move throughout the company’s facilities as needed.

Additional Information

EEO Statement

Bell International Laboratories provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ready to Join the Team?
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