Provide administrative support to a department and/or Manager. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.
Answer telephones and transfer to appropriate staff member, handle basic questions
Monitor the door and allow access/entrance for verified visitors
Be aware of guests who are expected and the events that are occurring each day
Meet and greet clients and visitors, administer iPad visitor login database
Create and modify documents using Microsoft Office (Word, Excel, and Outlook).
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
Maintain hard copy and electronic filing system
Sign for and distribute UPS/Fed Ex/Airborne packages
Monitor inventory and order office supplies for the building
Assist in preparing conference/meeting rooms for meetings; help clean up afterward
Setup and coordinate meetings and conferences
Assist with departments with large projects, i.e. board meeting preparation, development events, etc.
Support staff in assigned project-based work
Manage the kitchen and breakroom by stocking supplies, organization, cleaning, etc.
Liaison for troubleshooting any printer, copying problems with external vendors
Be staff resource for use for internal mail routing, shipping, overnight packages, and special service postal mailings
Other duties and projects as assigned
Excellent written, verbal and interpersonal communication skills
Exceptional customer service skills
Strong attention to detail and high level of organization
Strong sense of urgency while maintaining high level of professionalism
Communicate effectively with all members of organization and members of public
Ability to prioritize multiple responsibilities and manage deadlines accordingly
Ability to be proactive and self-motivate
Ability to adapt quickly to changing policies and procedures
Proficient with Microsoft Office and telephone protocol
Required Education and Experience
High School Diploma or G.E.D.
0-1 years of clerical experience.
Preferred Education and Experience
1-3 years of clerical experience
Bell International Laboratories provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.